Chances are that you have seen a ‘request for proposal’ and want to know what are the things that have to be incorporate into each form and which requirements are mandatory while which requirements can be ignored. Here is some good news for you, in the paragraphs below you will understand the importance of RFP and how to utilize this tool to make your life simpler.
What is a RFP and is it Necessary?
A request for proposal is a work order that you have to fill out and send to the selected web design company so that the web design company can attempt to convince you to hire them. For instance, if you are the client and you want a web design company to work for you, then you will choose a company and you will fill out a RFP. The design company will go through the RFP that you have submitted and the design company will get in touch with you with a persuasive quote. Usually a RFP is needed if your project has a large budget of $10,000 or more, smaller projects do not necessarily need this work order to be submitted and reviewed. The importance of RFP also depends on the number of pages you need for the website, the information you are giving and on the website design company’s requirements.
4 Things to Keep in Mind while Filling out a RFP
- Your company’s identity – The nature of your business, the industry your business belongs to and the size of your business are three important things that must be included while filling out a RFP. This will help the web designer understand your more about your budget, your requirements and the target audience that you are catering to.
- Your requirements – The web design company will need to know the desired number of pages and your SEO preferences if any. If you need pictures added, a particular theme or any specific colours on the page then this would be the right time to mention it. If you need specific content then you should mention this in the RFP as well.
- Your overall budget – Each web page will cost a certain amount and depending on your budget the website designer can help you understand how many pages are ideal for your enterprise. The RFP should contain budget specifications along with restrictions if any.
- The deadline – The deadline or timeline for completion of the project should also be mentioned in the work order document. If you have any urgent requirements then this should be mentioned as well. If you need the content created quickly then chances are that this might be possible, but for an additional fee.
Conclusion
While understanding the importance of RFP it is crucial to note that a RFP are asked by many companies to simplify the process of working and to help streamline various departments that will be creating the final product for you. Due to this always make sure that when you are filling out a RFP, you give clear and concise information. If there is a section for additional notes, then you can add in relevant information that will help the website design company create an impressive website for you and your company.
